Settlement of a study term: courses linking, conditional registration for a subsequent study term, repeating a study term, the grade average

General information

First-year undergraduate students have their courses settlement after their first semester of study for the first time (next settlement covers the entire first year of study). Other students have their courses settlement annually. 

In order to settle a study term, you need to complete all the courses included in your course schedule assigned to this term (obligatory courses listed by their name) and obtain a given number of ECTS credits for courses in selected groups (e.g. general university courses, elective courses, facultative courses). Once you have completed the credits, you need to link the courses to the correct study term and submit the programme for settlement.

Missing credits for courses of one type (e.g. for specialization courses) cannot be replaced by others. Equivalent courses are the exception (if you want to settle a study term with equivalent courses you need to submit a request in USOS)

If you have not completed all the courses but you meet the requirements for conditional registration for the next study term, or if you want to repeat a year (and the rules of study allow you to do so), submit your application in USOS to the Dean while submitting your programme for settlement.
 

Conditional settlement of a study term

You may be conditionally enrolled for the next study term if the total number of ECTS credits allocated to uncompleted courses does not exceed 1/3 of total ECTS credits included in the study plan for the particular term.

You need to submit an application for conditional settlement of a study term in USOS after the end of the examination session. From the second year of study onwards, when there is an annual settlement, you need to submit the application after the end of the resit summer session. First year students who have conditional settlement of their first semester (even if they have managed to pass all courses in the second semester) should also apply for a conditional settlement of the first year;

You will not be awarded conditional registration for a subsequent study term if:

• you have again failed to get credit for the course(s) you were obliged to pass when obtaining conditional registration for the current study term;
• you have again failed to get credit for the course(s) you were required to pass when repeating the current study term in the case referred to in § 39, item 1, point 3 of the Rules and Regulations of Study (it is a case of repeating the study term if the student failed to get credits for the courses, to complete which he/she was obliged when issuing consent to enrolment to the next study term).

In case of conditional registration for the subsequent term of study you need to register a second time for the failed course and after passing it you should link it to the study term for which it was required. There is a fee for repeating the course, which will appear in your USOS account in “Payments” module in October.

Repeating a term of study

Repeating a term of study is possible if:

• the total number of ECTS credits allocated to uncompleted courses exceeds 1/3 of total ECTS credits included in the study plan for the particular study term or failure to get credits for courses makes it impossible to continue the study programme in the next study term (e.g. if it is required to get a credit for a course you have failed in order to register for obligatory courses required at subsequent study term); or
• you have failed to get credits for the last study term (i.e. third year of bachelor studies or second year of master studies); or
• you have failed to get credits for the courses, you were obliged to complete while being conditionally enrolled to the next study term.

Repeating a particular study term is possible only once. en sam etap można powtarzać tylko raz.  It is not possible to repeat the first year of undergraduate studies at the faculty of MIM.

You need to submit an application to repeat a study term in USOS after the examination session.

When repeating a study term, you need to register a second time for all failed courses which are required by the study plan for the particular study term. The good news is that you don't need to obtain credits for previously passed courses. If your programme or study plan have changed in the meantime, you will also need to make up any curricular differences or make up for missing ECTS credits.

There is a fee for repeating failed courses, which will appear in your USOS account in the “Payments” module in October.

The grade average for the study term and the grade average for the entire studies

The final grade in a course:

If you have taken an exam in a given course twice in a given study term, the grade average for the study term shall be calculated as the arithmetic mean of the grades received on both exam dates, rounded off to two decimal places; That is, if you got 2 on the first exam date and 3 on the second, 2.5 shall be calculated as the grade average for the study term (semester/year);

The grade average for a study term:

The grade average for a study term (semester/year) shall be calculated as the arithmetic mean of the final grades received in all courses comprising the study plan for a given term (including the foreign language course if it is obligatory for you), rounded off to two decimal places;

This means that only courses covered by the study plan for a given year shall be considered in the grade average (and only these courses should be linked to the study term). If the study plan for a given term provides for elective courses - link to the study term only as many elective courses as needed to get the required number of ECTS credits for this course group.

There are some special cases:

• the grade obtained as a result of an exam by a commission shall replace the grade challenged;
• the grade obtained in a foreign language certification exam shall not be included in the grade average;
• if, as a result of recognizing equivalent courses or transferring credits from other fields, you have completed all courses required in a study term, but you miss ECTS credits, you can link a course not covered by the study plan to the study term to make up the shortfall in ECTS credits;
• if you have failed to obtain credit for an obligatory course or if you have failed to get the required ECTS credits for an elective course, in calculating the grade average for the study term, the missing grades shall be treated as equivalent to 2.0.

The grade average for the entire studies:

The grade average for the entire studies (for the diploma) is the arithmetic average of the final grades for all courses in the study plan. In addition, in the ‘linkage’ module you can decide to include grades for excess courses (which you did not link to any particular study term).  As with the calculation of the grade average for a study term, if you have taken an exam in a given course twice in the same study cycle, the arithmetic mean of the grades from both exam dates will be used to calculate the grade average.

As with the calculation of the grade average for a study term, if you have taken an exam in a given course twice in the same study cycle, the arithmetic mean of the grades from both exam dates will be used to calculate the grade average. If, on the other hand, you failed a course in one study cycle (and, for example, conditionally settled a year) and then completed the course in a following study cycle, only a positive grade will be taken to count the grade average for the entire studies.